About us

:::

Organization Members

2026-07-09

Organization Members

Dean of General Affairs(Prof. An-Sheng Lee)
Office of General Affairs
General Affairs Section Hui-Yi Wang Hsin-Hua Lin
Procurement Section Chun-Yen Huang Mei-Hsiu Hsu
Chia-Hua Yang  
Construction and Maintenance Section Shih-Huang Huang Chun-Chung Wu
Cheng-Hui Chan  
Property Management Section Chih-Chi Tang Shu-Ling Wu
Cashier Section Prof. An-Sheng Lee(Dean of General Affairs) Ying-Chien Chang
Documentation Section Po-Shou Zeng

General Affairs Section Responsibilities

No. Responsibilities Remarks
1 Oversee outsourced campus environmental maintenance (including janitorial services) and landscaping maintenance. Assist the Environmental Protection Section with recycling programs.
2 Manage and maintain university vehicles, including vehicle dispatch.
3 Administer contracts and management of outsourced cafeteria and welfare services.
4 Manage the reservation and use of campus facilities and conference rooms.
5 Coordinate venue setup and logistics for university-wide events and ceremonies.
6 Manage and supervise temporary maintenance staff.
7 Administer campus access control policies and procedures.
8 Provide guidance and coordination for campus security operations.
9 Handle other duties and special assignments as directed by supervisors.
General Affairs Section(Ms. Hui-Yi Wang)

Job Responsibilities

  • Administer and maintain the campus access control system.
  • Manage and maintain the campus emergency alarm and CCTV surveillance systems.
  • Manage the Central Monitoring Center.
  • Support campus safety and security operations (including assistance with logistics services).
  • Coordinate vendor services and related administrative matters for the student dormitory laundry facilities.
  • Administer and manage campus vending machine services.
  • Manage photocopier operations and related administrative affairs.
  • Oversee the maintenance, servicing, and expense verification of drinking water dispensers.
  • Coordinate medium- and long-term planning and prepare annual budgets.
  • Administer faculty and staff housing applications and related affairs.
  • Review and verify utility expenses, including water, electricity, and telecommunications charges.
  • Manage the Administration Section Portal and accounting information system.
  • Administer, maintain, and manage office equipment loans.
  • Manage stepped classrooms, the International Conference Hall, and the Auditorium.
  • Administer leased campus facilities.
  • Perform other administrative duties as assigned.

ext. 1142
General Affairs Section(Mr. Hsin-Hua Lin)

Job Responsibilities

  • Manage the campus telephone system and official mobile phones.
  • Oversee and maintain campus transportation and parking facilities.
  • Manage and coordinate outsourced drivers and temporary workers.
  • Handle annual procurement and vendor liaison for security personnel.
  • Manage landscaping staff.
  • Handle procurement and vendor liaison for faculty and staff uniforms.
  • Manage the dispatch, maintenance, and administration of official vehicles.
  • Oversee cleaning and maintenance of indoor campus environments.
  • Manage pest control and disinfection services.
  • Handle cafeteria concession procurement and management.
  • Handle procurement and management of the welfare cooperative and digital lifestyle store.
  • Collect rental fees for telecommunications base station sites.
  • Perform other general administrative duties as assigned.

ext. 1143

Procurement Section Responsibilities

Procurement Team Responsibilities(Mr. Chun-Yen Huang)

Job Responsibilities

  • Procurement guidelines and key procedures.
  • Detailed division of procurement responsibilities.
  • Procurement procedures and workflow.
  • Applications for customs duty exemption on imported educational equipment.
  • Detailed division of goods inspection and acceptance responsibilities.
  • Justification documents for restricted tendering.
  • Inspection and acceptance of goods under government joint supply contracts.

ext. 1145
Procurement Team Responsibilities(Ms. Mei-Hsiu Hsu)

Job Responsibilities

  • Handle general procurement operations.
  • Liaise with vendors and conduct price negotiations.
  • Prepare for public bid opening and evaluation meetings.
  • Prepare for Procurement Committee meetings.
  • Handle general administrative affairs.
  • Perform other temporary assignments as required.

ext. 1141
Procurement Team Responsibilities(Ms. Chia-Hua Yang)

Job Responsibilities

  • Handle general procurement operations.
  • Liaise with vendors and conduct price negotiations.
  • Prepare for public bid opening and evaluation meetings.
  • Prepare for Procurement Committee meetings.
  • Handle general administrative affairs.
  • Perform other temporary assignments as required.

ext. 1192

Construction and Maintenance Division

No. Task Remarks
1 Campus new construction projects and contract management
2 Project tendering and procurement operations
3 Civil, architectural, plumbing, electrical, HVAC, and elevator repair/maintenance works for all campus buildings
4 Supervision of execution progress for all campus building repairs
5 Maintenance and management of high/low voltage systems and generators
6 Maintenance and management of fire-fighting equipment
7 Regular maintenance operations for elevators
8 Regular maintenance operations for air conditioning water chillers and various air fans
9 Regular maintenance operations for water supply and drainage systems
10 Regular maintenance operations for wastewater treatment plant facilities
11 Campus hillside monitoring operations
12 Planning, design, and execution of seismic retrofitting for campus buildings
13 Execution of accessible (barrier-free) campus initiatives
14 Phone-in repair requests and dispatch management
15 Building public safety inspection and reporting operations
16 Assisting with data statistics for campus teaching water and electricity consumption
17 Other assigned tasks related to campus maintenance and engineering
18 Fire drills, disaster prevention drills, management, and repair reporting

Construction and Maintenance Team (Mr. Huang, Shih-Huang)

Job Responsibilities

  • Construction, maintenance, and repair of school buildings.
  • Maintenance and repair of public facilities and campus infrastructure.
  • Campus civil engineering projects and related matters.
  • School building and spatial improvement/renovation projects.
  • Other campus maintenance, construction, and renovation-related affairs.

Ext.1144
Construction and Maintenance Team(Mr. Wu Jun-Zhong)

Job Responsibilities

  • Contract management for the regular maintenance and servicing of the sewage treatment plant.
  • Contract management for the periodic trial runs, maintenance, and servicing of emergency generators.
  • Contract management for the regular maintenance and servicing of water treatment equipment in central HVAC systems.
  • Regular maintenance and servicing of central HVAC systems.
  • Campus-wide elevator maintenance, periodic inspections, and regulatory compliance filing.
  • Monitoring, operation, and configuration of central HVAC systems.
  • Campus-wide emergency response and troubleshooting for plumbing and electrical failures.
  • Regular inspection and minor repairs of all campus plant rooms/mechanical rooms.
  • Maintenance and management of campus facilities, including electrical, mechanical, low-voltage systems, HVAC, graphic control systems, fire safety, and electric hot water boilers.
  • Registration of energy management personnel and reporting of non-production energy consumption.
  • Registration of full-time electrical technicians and periodic testing of high-voltage electrical equipment.
  • Interface integration between Phase II building MEP (Mechanical, Electrical, Plumbing) facilities and existing Phase I systems.

Ext.1146
Construction and Maintenance Team(Mr. Chan Cheng-yeh) 

Job Responsibilities

  • Execution and progress supervision of repair work for all campus buildings (including the First and Second Teaching and Research Buildings, Student Dormitories A/B/C/D, Faculty Housing, President's Residence, Activity Center, Guardhouse, Sewage Treatment Plant, and other public facilities).
  • Production of faculty/staff nameplates and department/office door signage campus-wide.
  • Execution of affairs related to creating an accessible and barrier-free campus.
  • Annual budget compilation, expenditure control (via the Protol Budgeting and Accounting System), and financial reimbursement processes for the Maintenance and Construction Section.
  • Submission of sub-project reports for the mid-to-long-term school development plan and compilation of documentation for internal audits.
  • Review of annual budget execution and submission of effectiveness reports for the mid-term school development plan.
  • Procurement and inventory management of miscellaneous repair materials and tools for the Maintenance and Construction Section.
  • Repair and maintenance management for central HVAC systems and split-system air conditioners.
  • Maintenance, repair management, and periodic regulatory filing for fire safety systems and equipment.
  • Other tasks and duties as assigned.

Ext.1149

Property Management Section Responsibilities

No. Responsibilities Remarks
1 Receive and inspect newly acquired assets (including equipment, construction projects, and library materials).
2 Verify documentation for newly acquired property (including non-consumable items), assign asset classification numbers, and enter records into the asset management system.
3 Print and affix asset labels; verify documentation for asset write-offs and disposals.
4 Verify applications for the disposal of assets with an acquisition value exceeding NT$100,000.
5 Process the disposal of assets, including confirmation of disposal and auction procedures.
6 Verify asset clearance procedures for departing employees and ensure the proper transfer of assets under their custody.
7 Prepare monthly reports on asset additions and disposals.
8 Prepare the annual fixed asset inventory report.
9 Conduct the annual physical inventory of assets.
10 Manage the procurement, receipt, inspection, distribution, and inventory control of general office supplies (e.g., stationery, computer supplies, and cleaning supplies), including monthly reconciliation reports and inventory stocktaking.
11 Manage the lending, laundering, and maintenance of academic regalia (bachelor's, master's, and doctoral gowns) and faculty gowns.
12 Apply for land registration transcripts, cadastral maps, and land-use zoning certificates.
13 Compile statistics on campus land area and total building floor area, and submit the annual campus land and building status report to the Ministry of Education by the end of January each year.
14 Handle temporary assignments and other administrative duties as assigned.
15 Administer asset insurance and related asset preservation activities.
16 Process applications for preservation registration.
Property Management Section(Ms. Chih-Chi Tang)

Job Responsibilities

  • Asset Management
    1. Administer and maintain the asset management system.
    2. Process the acceptance and verification of donated assets.
    3. Maintain asset and non-consumable property records, including asset registration and labeling.
    4. Process asset transfers and check-in/check-out procedures.
    5. Handle annual asset write-offs, disposals, and accounting deregistration.
    6. Conduct the annual physical inventory of institutional assets.
    7. Prepare monthly depreciation summary reports.
    8. Prepare the annual asset inventory report for submission to the Board of Trustees, including the Nursing Department asset inventory.
    9. Assist with annual asset audits and reconciliation procedures.
  • Real Property Management
    1. Administer and maintain the real property management system.
    2. Manage ownership records of institutional real property and maintain related construction documentation.
    3. Process applications for real property ownership documents and related records.
    4. Prepare and submit periodic higher education data reports required by the Ministry of Education.
    5. Manage campus space allocation and coordinate office relocations.
    6. Administer the issuance, custody, and inventory of institutional keys.
    7. Process applications for and administer institutional safe deposit box services.

ext. 1193
Property Management Section(Ms. Shu-Ling Wu)

Job Responsibilities

  • Accounting and Reimbursement
    1. Administration of the reimbursement system
    2. Processing general reimbursement applications
    3. Review of procurement-related documentation
    4. Reimbursement processing for procurement cases
    5. Reimbursement processing for donations
    6. Assistance with year-end closing procedures
  • Insurance Administration and Tax Payment
    1. Administration of property insurance
    2. Administration of motor vehicle insurance
    3. Payment of vehicle license tax
  • School Property Management
    1. Management of faculty and staff housing leases
    2. Distribution and administration of faculty and staff housing
  • Budget Administration(Budget planning and implementation) 
  • Administration of Government Information Systems
    1. Higher Education SPROUT Project database management
    2. Medium- and Long-Term Development Plan
    3. Ministry of Education information system data entry
    4. Inventory management
    5. Other external government information systems
  • Supplies Management
    1. Administration of the Consumables Management System
    2. Procurement and distribution of worship supplies, envelopes, and photocopy paper
    3. Procurement and distribution of stationery
    4. Management and procurement of consumables for public facilities and general affairs equipment

ext. 1194

Cashier Section Responsibilities

No. Responsibilities Remarks
1 Manage cash, checks, negotiable securities, and custodial items in accordance with applicable regulations, including receipt, transfer, safekeeping, registration, and record maintenance.
2 Process the receipt and disbursement of various funds managed by the University.
3 Handle salary, wages, and scholarship payments.
4 Process annual individual income tax withholding, filing, and the issuance of withholding statements.
Cashier Section Chief(Dean of General Affairs(Prof. An-Sheng Lee))

Job Responsibilities

  • Supervise and oversee all operations of the Cashier Section.

ext. 
Cashier Section(Ms. Tsui-Hui Chang)

Job Responsibilities

  • Manage the custody, transfer, and investment of marketable securities, including short-term commercial paper and time deposits.
  • Process on-campus payment transactions.
  • Handle various receipt transactions.
  • Administer petty cash.
  • Process student registration fees, miscellaneous fees, refunds, and related transactions.
  • Prepare various sequential reports.
  • Maintain detailed registers for all types of transactions.
  • Prepare and file tax withholding reports.
  • Manage bank accounts, including demand deposits, time deposits, payroll accounts, withholding tax accounts, and student tuition accounts.
  • Provide counter services, inquiries, and payment notifications.
  • Process vendor payments.
  • Handle the refund of bid deposits and performance bonds.
  • Prepare various reconciliation statements.
  • Perform other duties as assigned by supervisors.

ext. 1148

Documentation Section Responsibilities

No. Responsibilities Remarks
1 Process official documents, including formatting (word processing) and proofreading.
2 Register, track, and manage incoming and outgoing official correspondence; prepare and dispatch official documents.
3 Classify, organize, and maintain official records and archives; manage the lending and return of archived files.
4 Establish and maintain retention periods for official records.
5 Conduct records appraisal and prepare records disposal inventories.
6 Manage the official seal and its use; handle the receipt and dispatch of correspondence.
Documentation Section(Mr. Po-Hsiu Zeng)

Job Responsibilities

  • Handle the receipt and dispatch of all official correspondence.
  • Process incoming, outgoing, and distributed official documents.
  • Manage the University's official mailbox.
  • Organize and maintain official records and archives.
  • Process incoming and outgoing postal mail.
  • Perform other duties assigned by the Director-General.

ext. 1191